Parent Handbook 2018
This parent handbook is designed to help you prepare your child for an awesome camp experience. We have tried to anticipate most of your questions, but feel free to contact us with any questions you still have after reading this parent handbook. Kingsley Pines takes pride in its commitment to both campers and parents. We are looking forward to a great summer with your child and are honored to become an important part of their summer memories and personal development.
TABLE OF CONTENTS
- Activity Restrictions & Limitations
- Activity Sign Up
- Adventure Day
- Bedding and Towel Rental
- Boston Logan International Airport
- Cabinmate Requests
- Camp Clothing
- Camper Conduct
- Cash at Camp
- Chaperoned Flights
- Chaperoned Bus from NYC
- Closing Activities/Pick up Day
- Directions to Camp
- Dismissal From Camp
- Dress Code
- Emergency Communication
- Food, Candy, Gum
- Form Due Dates
- Health Care at Camp
- Health Check on Opening Day
- Illegal Drugs, Marijuana, Alcohol, Tobacco and Fireworks
- International Recommend Flights
- Lost and Found
- Medical Expenses & Insurance
- Online Account
- Opening Day
- Older Camper Outings
- Overnight Accommodations
- Packing your Child's Belongings
- Phone Calls
- Physical Health Examination
- Portland Jetport
- Prescription Drugs, Over The Counter Medicines and Vitamin Supplements
- Responsibility for Clothing and Equipment
- Sheets for Bunk Beds
- Shipping Campers Belongings
- Teen Leadership Program
- Traffic Information
- Transportation Charges
- Travel by Plane
- Unaccompanied Child/Minor Policy
- What to Bring
- What NOT to Bring
- Wilderness Day and Overnight Trips
Summer 2018 Schedule
How to Contact Us
Here is all of our contact information.
Meet the Year round Staff
Founders: Pat and Joyce Coughlan
Co-owners: Drew Taylor, Carter Coughlan, Devon Coughlan
Director: Alan Kissack
Assistant Director: Laura Jo Cunningham
Program Director: Dan Emmons
Personal Emergencies – If any family needs to contact camp because of a personal emergency, we can be reached 24 hours a day, 7 days a week at 207-894-9030.
Emergency at Camp – In the unlikely event an emergency occurs that affects all of camp, we will make every effort to provide information as soon as possible.
- Our initial contact will be by email. Please make sure we have your current email address. You can update your email address by logging into your account or by calling our office. Any urgent email messages will come from firstname.lastname@example.org. Be sure your spam filter is not blocking this address.
- Information is also available on our Emergency Communications Page.
- Finally, we may also contact you by phone, either by voice or text message.
- Please check your email, your cell phone, and our website before you call us.
National or Regional Emergency – The same as an Emergency at Camp.
Form Due Dates
All required forms must be submitted four weeks before your child starts camp.
- If your child starts camp on June 17 or June 24, their forms are due by May 20.
- If your child starts camp on July 8, their forms are due by June 10
- If your child starts camp on July 29, their forms are due by July 1.
All required forms need to be completed even if your child is a returning camper. We need the most current information to help provide the best camp experience for your child.
An online account was automatically created when you registered your child. Login to your account here to:
- Complete and submit forms.
- Update contact information.
- Update your financial information.
- Send emails to your child and sign up guests to send emails to your child.
All of the forms you need to complete before your child starts camp are available in your online account. Once you have logged in to your account all of the forms are listed under Forms and Documents. The forms are described below:
Additional Expenses Form
This form is required for all campers.
- You need to choose between your child going to the ocean beach, ocean sailing or whitewater rafting (your child must be entering 7th grade or higher in the fall of 2018 to go rafting.) See Adventure Day for more information.
- If you want to rent bedding and towels for your child.
- If you want us to provide transportation for your child to and/or from the airport.
Based upon your selection of additional expenses for your child, your credit card on file will be charged.
Air Travel Supervision Form
This form is required if your child is flying to and/or from camp, is not on a Kingsley Pines chaperoned flight and we will be providing transportation for them to and/or from the airport. It tells us how your child will be supervised during their flight(s).
Camper Information Form and Cabinmate Requests
This form is required for all campers. The information requested will help your child's counselor become better acquainted with him or her. All information provided is used in a confidential manner. This form is also used for making cabinmate requests. Campers are assigned to cabins by school grade. Your son or daughter may request to be in the same cabin with a friend, if the friend is in the same grade. We believe making new friends is an important part of the camp experience. As a result, only one cabinmate request per camper will be honored and only if requested by both campers' families on this form and such an assignment is reasonably possible.
Camper Release Form
This form is required for all campers. A camper WILL NOT, UNDER ANY CIRCUMSTANCES, be released to any person other than the child's parents or guardians without the express written consent of the camper's parents or guardians. Verbal permission will not be accepted. If you need to change the list of those who have permission to pick up your child from camp, those changes can be updated online on this form.
Electronic Device Policy Form
This form is required for all campers. This form confirms you and your child understand and agree to comply with our Electronic Device Policy.
Emergency Medication Permission Form
Written parental permission is required by Maine Law if you want your child to be able to carry and self-administer an asthma inhaler or an EpiPen while at camp. These are campers who have been diagnosed to be at risk for a potential medical crisis, such as an asthma attack or an allergic reaction. We will also need written permission from your child's licensed medical provider.
Health History Form and Physical Examination
This form is required for all campers and it must be submitted BEFORE a child can be admitted to camp. For safety reasons, we are not able to make exceptions to this requirement. We do NOT require a physical health examination from your doctor for your child to attend camp.
Meeting Child at Airport Form
This form is required if we are taking your child to the airport for their departure flight. It is required even if a parent is the adult meeting the child at the destination airport. Staff will need this information at the airport to release your child into the care of the airline, if they are flying as an unaccompanied child/minor. This is helpful information for us to have, even if your child is not flying as an unaccompanied child/minor.
Meeting Child at Bus Stop Form
This form is required if we are taking your child to New York City on the bus, even if a parent is the adult meeting the child at the bus stop.
This form is required for all campers. It tells us how your child will arrive and depart from camp (including by car) and if we are transporting them to and/or from the airport.
White Water Rafting Permission Form
This form is required if your child is entering 7th grade or higher in the fall of 2018 and wants to go white water rafting.
Medical Expenses and Medical InsuranceYou or your medical insurance carrier are responsible for all of your child's medical expenses. Doctor visits, x-rays, other medical treatment, and hospitalization will be billed directly to you or your medical insurance company. Medication will be charged to your account. You are responsible for any medical expenses Kingsley Pines incurs on behalf of your child.
Health Care at Camp
Kingsley Pines employs full-time, licensed registered nurses. Many of our staff members are trained in first aid and CPR. We use local area physicians for doctor visits and minor emergencies. Should a serious situation occur, we typically take campers to Bridgton Hospital in Bridgton or Maine Medical Center in Portland, both of which are 30-45 minutes away.
We do not contact parents for minor concerns (cuts, bruises, headaches,etc.). Parents will be notified if their son or daughter spends more than 24 hours in the health center or is seen by a doctor.
Prescription Drugs, Over-The Counter Medicines and Vitamin Supplements
All prescriptions, over-the-counter medicines and vitamin supplements are kept locked in the Health Center. On opening day, they must be given to the nurses in their original containers with directions for use. Prescriptions are given to campers as prescribed at the Health Center. Campers are responsible for going to the Health Center at the appropriate time to take their prescriptions, over the counter medicines or vitamin supplements.
Health Check on Opening Day
On opening day, each camper will meet with a member of our nursing staff to review the camper's health history form, collect any medications and ask about recent illnesses or travels. A lice check will also be performed. Any camper determined to have a contagious condition will not be allowed to attend camp.
Each session has an Adventure Day and everyone leaves camp for one of the three activities. Campers and staff go to the ocean beach, ocean sailing on a schooner or whitewater rafting. Campers need to sign up before they arrive at camp and cannot switch their activity when they get to camp.
All campers are eligible to go to the ocean beach or ocean sailing. The ocean sailing option is limited to the first 40 campers who sign up for it. Visit Portland Schooner Co. to see the ships we will be sailing on.
Only campers going into 7th grade or higher in the fall of 2018 are eligible to go rafting. Visit Adventure Bound to see our trip on the Kennebec River.
You need to choose one of these activities for your child on the Additional Expenses Form on your account. The cost for the Ocean Beach is $0, Ocean Sailing is $75 and Whitewater Rafting $130. If you select rafting you will also need to complete the White Water Rafting Permission Form. If your child is attending more than one session, please make note of their choices and session on the area indicated on the form or contact the office.
Traveling by Plane
Portland Jetport in Portland, Maine
The Portland Jetport in Portland, Maine is a forty five minute drive from camp. It is served by the following airlines: American, Delta, Elite, JetBlue, Southwest and United. Nonstop flights to Portland are available from several US cities. Please schedule flights to arrive between 8:00 a.m. and 5:00 p.m. on the Sunday of the session starting date and depart between 8:00 a.m. and 5:00 p.m. on the Saturday of the session closing date. Special trips to pick up or drop off campers, other than these specified times and dates, will be charged an additional fee.
Boston Logan International Airport in Boston, Massachusetts
Logan International Airport in Boston, Massachusetts is a two and a half hour drive from camp. For information on airlines serving this airport visit Logan International Airport. Please schedule flights to arrive between 11:00 a.m. and 6:00 p.m. on the Sunday of the session starting date and depart between 1:30 p.m. and 8:00 p.m. on the Saturday of the session closing date. Special trips to pick up or drop off campers, other than these specified times and dates, will be charged an additional fee.
Kingsley Pines offers chaperoned flights for the following sessions and airport:
Session 1 (3 week option): West Palm Beach, FL - Palm Beach International Airport
Session 2: West Palm Beach, FL - Palm Beach International Airport
Session 3: West Palm Beach, FL - Palm Beach International Airport
There is an additional $50 fee per camper each way for children flying on a chaperoned flight.
International Recommended Flights
Here is a list of international flights we recommend your child to be on if they are flying from France, Italy or Spain. These flights were chosen based upon them being direct flights and arriving at times that will make the best experience for your child on opening day. The return flight recommended for Italy departs after our suggested scheduled times but we prefer your child to be on a direct flight home so we will only charge the $60 fee if you select this flight.
Unaccompanied Child/Minor Policy
We strongly recommend children fly to and from camp as unaccompanied children/minors, if permitted by the airline and they are not on a chaperoned flight. Flights are often delayed, canceled, or rerouted. If your child’s flight encounters a problem while they are flying as an unaccompanied child/minor, airline personnel will properly care for them. Be aware, some airlines do not offer unaccompanied child/minor service for connecting flights. Airlines also limit the age at which a child can travel as an unaccompanied child/minor. This age limit varies from airline to airline.
If your Child is Flying as an Unaccompanied Child/Minor
- A Kingsley Pines staff member wearing a red Kingsley Pines staff shirt will meet your child at the gate for domestic flights and in the arrival terminal area for international flights after they have cleared customs.
- After your child has connected with Kingsley Pines staff, we will contact you by email.
- Occasionally, there may be circumstances beyond our control which prohibit us from meeting your child at the gate. That is why it is important for your child to travel with a cell phone. Instruct your child to wait for us at the gate and to call 207-894-9030. We will update your child on the status of when the staff member will meet them.
- Campers traveling as unaccompanied children/minors will need to have the name of the staff member who will be meeting them at the airport. We will contact you ahead of time with this information.
- A Kingsley Pines staff member will escort your child to the gate for their return trip for a domestic flight and to the appropriate airline personnel for an international flight.
- Submit the Meeting Child at Airport Form to provide us with the name and address of the adult meeting the child. This form still needs to be completed even if a parent is the adult meeting the child at the airport.
- Do not send us a copy of your child’s boarding pass. We will be able to obtain it at the airport. Quite often we have left for the airport before you have sent boarding pass.
If your Child is NOT flying with Adult Supervision
- Kingsley Pines staff member wearing a red Kingsley Pines staff shirt will try to meet your child at the gate for domestic flights and inside the arrival terminal area for for international flights after they have cleared customs. Since your child is not flying as an unaccompanied child/minor, we may not be able to get a pass to go through security and meet them at the gate for domestic flights.
- Instruct your child to wait for us at the gate and if we are not there, to call 207-894-9030. We will update your child on the status of where the staff member will meet them. We do not want campers meeting us at baggage claim unless instructed to at the time of arrival by staff.
- After your child has connected with Kingsley Pines staff, we will contact you by email.
- A Kingsley Pines staff member will escort your child to the security gate for their return trip. We will try to get a pass to go to the gate with them. We may not be able to go to the gate since your child is not flying as an unaccompanied child/minor.
- Submit the Meeting Child at Airport Form to provide us with the name and address of the adult meeting the child. This form still needs to be completed even if a parent is the adult meeting the child at the airport as it provides staff with helpful contact information.
- Do not send us a copy of your child’s boarding pass. We will be able to obtain it at the airport. Quite often we have left for the airport before you have sent boarding pass.
What to Send With Your Child on the Plane
If possible, please have your child wear a Kingsley Pines red T-shirt while flying to camp to help staff identify them at the gate. We understand a first time international camper will not have a Kingsley Pines red T-shirt because their camp clothing was shipped directly to camp. If possible, they should wear a red shirt.
Every camper flying to camp should have the following items and information with them and kept in a secure place for flying:
- Camp telephone number 207-894-9030
- Passport (international campers)
- Travel itinerary
- Cell phone
We will keep their cell phone, passport, plane tickets and any travel money in our camp safe while they are at camp and return these items to them for their departure. Please keep a copy of your child’s passport at home. We will make sure your child’s cell phone has a sufficient charge when it is returned to them for their return flight. It will be up to your child to not consume all of the battery charge before landing.
Transportation, Baggage and Unaccompanied Child/Minor Charges
Portland Jetport Transportation Charges
- $25 per camper for arrivals between 8:00 a.m. to 5:00 p.m. on the Sunday of the session starting date
- $25 per camper for departures between 8:00 a.m. to 5:00 p.m. on the Saturday of the session closing date
- $100 per camper each way for arrivals and departures outside of the above specified times and dates
Logan International Airport Transportation Charges
- $60 per camper for arrivals between 11:00 a.m. to 6:00 p.m. on the Sunday of the session starting date
- $60 per camper for departures between 1:30 p.m. to 8:00 p.m. on the Saturday of the session closing date
- $250 per camper, each way, for arrivals and departures outside of the above specified times and dates
Chaperoned flight charges
- $50 additional fee per camper each way.
- Baggage fees on their return flight that you have not paid for in advance.
- Unaccompanied child/minor fees if your child is booked as an unaccompanied child/minor on their return flight and you have not paid for the unaccompanied child/minor fee with the airline.
After You Have Made Plane Reservations for Your Child
- Login to your account
- Complete Travel Form with your child’s itinerary.
- Complete Air Travel Supervision Form if your child is not on a Kingsley Pines chaperoned flight and we will be providing transportation for them to and/or from the airport.
- Complete Meeting Child at Airport Form if we are taking your child to the airport for their departure flight.
Any changes to air travel plans must be made two weeks before your child’s arrival or departure from camp. Please remember to notify us about any changes at email@example.com or 207-894-9030.
Chaperoned Bus Service
Kingsley Pines offers chaperoned bus service to and from New York, New York for Session 1 (3 week option), Session 2 and Session 3. Information about the chaperoned bus service can be found here. There is a fee of $50 each way per camper.
Bedding and Towel Rental
Your child may bring their own bedding and towels or rent them from camp. Bedding and towel rental is particularly convenient for children flying to camp. We use an outside professional service to provide linens. On opening day, your child will receive 1 pillow,1 pillow case, 2 sheets, 2 blankets and 1 towel set (bath towel, hand towel, wash cloth). On the following week(s), your child will receive a replacement pillowcase, 2 sheets and towel set. Your child will be responsible for the return of all bedding and towels in good condition, or a replacement fee will be charged. If you want to rent bedding and towels, please select this option on the Additional Expenses Form. The cost to rent bedding and towels is $30 per week.
Sheets for Bunk Beds
We use cot sized mattresses. A regular twin flat sheet will fit on these mattresses. A regular twin fitted sheet will not fit snugly on a cot sized mattress. It is personal preference whether you use another flat sheet for the bottom sheet, or use a regular fitted sheet for the bottom sheet.
Laundry is done weekly after the first week of the session. The laundry service washes each campers clothing in its own individual washer and dryer and then folds the clothes and puts them back into your child’s laundry bag. Kingsley Pines will provide laundry bags on opening day, if your child does not have one from a previous year.
The required clothing for Kingsley Pines Camp is minimal and mainly for special events. Below is a list of the required items:
- 3 - Kingsley Pines Red T-shirts (2 for two-week campers) - look under Apparel and then Tops
- 1 - Kingsley Pines Crew Neck or Hooded Sweatshirt - look under Apparel and then Sweats
Purchase the required clothing as soon as possible, directly from Maine Camp Outfitters. Clothing is not available for sale at camp.
Click Here for the online Kingsley Pines Clothing Catalog.
For families living in the United States, Maine Camp Outfitters will ship the clothing directly to you at your home. It is important to order early, so you will receive the clothing before your child leaves for camp. For families living in other countries, Maine Camp Outfitters will ship the clothing directly to camp, where your child will receive it when they arrive.
Campers from previous summers who have received their Kingsley Pines award T-shirt with Pathfinder, Guide or Sachem printed on the back should bring them to camp to wear at Council Fire. If your child needs a new one, they can be purchased from the office for $18.
Dress Code at Camp
Campers need to dress safely and appropriately so they can participate in all activities at camp and have the most fun without worrying about their appearance or ruining their clothes in an activity. Our dress code is minimal and in keeping with everyone feeling safe and enjoying the outdoors.
- No clothing that is excessively tight, short or baggy.
- No clothing which does not cover a person's undergarments.
- Tank tops and sleeveless shirts should fit appropriately and not have large, gaping arm holes that hang down exposing skin.
- Swim wear for girls must be a one-piece swim suit that provides complete coverage and is designed for active wear (no tankinis).
- Swim wear for boys must be swim trunks designed for active wear (no shorts, cut-off pants, or Speedos).
Campers need to understand our dress code ahead of time so they can pack appropriate clothing. They will be required to change if their clothing is deemed inappropriate.
What to Bring
Click here for the Clothing and Equipment Checklist
What NOT to Bring
Camp is a chance to unplug from technology therefore cell phones are not permitted at camp. However, small radios and inexpensive personal music players are permitted. Their use is restricted to appropriate times and places.
DO NOT BRING:
- Cell phones (We recommend if your child is flying to travel with a cell phone, if possible. We will keep the cell phone in the safe in the camp office when they arrive at camp and return it when they leave camp.)
- Digital cameras
- Bikes of any kind
- Any device that can play or record video
- Any device that can connect to the Internet
- Any device that has any kind of video or electronic game
- DVD players
- Video cameras
- Computers and tablets
- eReaders (like Kindle)
- Food, candy or gum
- Silly String
- Aerosol cans
- Lighters or matches
- Expensive jewelry and/or watches
- Firearms or other weapons
- Pets of any kind
- Other valuables
Cash at Camp
Your child will not need any cash at camp. If your child is flying and you want to send them with cash for traveling, we will keep the cash in the camp office when they arrive and return it when they leave camp.
Packing Your Child's Belongings
We suggest you pack your child’s items in a large suitcase or large duffel bag with or without wheels. The bunk beds have 12.25 inches under the bottom bed. Trunks or similar containers are also allowed but must be 12.25 inches or less in height so they can be stored underneath the bed.
Shipping Camper's Belongings to Camp
Camper's belongings may be sent to camp by UPS or other delivery services. Please ship at least eight business days before your child’s arrival at camp. Use a delivery service that provides a tracking number so the items can be traced, if they fail to arrive at camp. We encourage campers to fly home with their luggage. We also ship baggage home at the end of each session. Your account will be charged for the shipping and handling costs.
Responsibility for Clothing and Equipment
Kingsley Pines is not responsible for any lost, stolen or damaged personal items; this includes clothes damaged by the laundry company.
Lost and Found
PLEASE LABEL all your child’s belongings with their first and last name (not just initials) with a permanent marker or name labels. Make a list of what your child packed and give it to them to check off when they pack to go home. Please check the lost and found before departing to avoid arriving home and finding something has been left behind.
We DO NOT SHIP lost and found items home.
Illegal Drugs, Marijuana, Alcohol, Tobacco and Fireworks
Camper use of illegal drugs, marijuana, alcohol, tobacco, or fireworks of any kind is strictly prohibited and grounds for immediate dismissal without a refund. This includes the use of matches or lighters in a dangerous manner.
Campers have a great deal of freedom and many opportunities to make their own decisions at Kingsley Pines. We only require that they meet the following three expectations:
- Have Fun (get the most out of their camp experience)
- Have Respect (for themselves, others, and their property)
- Be Safe (in all they do at camp)
In summary, we expect our campers to treat others and their property as they would like to be treated. We have wonderful children and staff at Kingsley Pines. By sharing these expectations with your child before they arrive at camp, they will be assured of a great camp experience.
Dismissal from Camp
Any camper who poses a danger to themselves or others will be asked to leave camp. Additionally, any camper who interferes with the enjoyment of camp by others will also be asked to leave. Physical violence is grounds for immediate dismissal. In these situations, no refund will be issued.
Directions to Camp
We recommend that you do not use an online map service or a GPS device, if it directs you to Route 302 west. This is a very busy local road. Click here for the best directions to camp.
Please be aware that Maine is a popular summer vacation spot and our highways can become quite congested. Information on road conditions is available by visiting the Maine Turnpike Authority or contacting them at 800-675-7453. Traffic on the turnpike is especially heavy northbound on Friday afternoon and evening. It is heavy southbound Sunday afternoon and evening. Please allow extra time if you plan to travel at these hours, especially if you are driving to camp on Friday to see your child in the theater performance and or participate in closing events.
We strongly recommend you make hotel reservations as soon as possible, if you are planning on staying in the area when you drop off or pick up your child. Maine is a popular tourist destination in the summer. You can find information on local accommodations here.
Families traveling by car should plan to arrive between 10:00 a.m. and 3:00 p.m. on opening day.
On opening day, campers will:
- Sign in at the lodge, make sure all balances are paid, and all forms are completed.
- Meet with the camp nurses for a health check, turn in any medication and review their completed health history form.
- Meet their cabin counselor.
- Unload their gear in their assigned cabin.
- Say a quick goodbye to family!
- Have their swimming skills evaluated.
- Participate in activities and make friends.
- Take a tour of camp.
- Start having a great time!
Activity Sign Up
Activity sign up is an exciting aspect of Kingsley Pines because campers get to make their own choices. Don't feel like you need to give these instructions to your child. What is important is to talk with your child about what they might like to try and encourage them to sign up first for the activity they want the most.
On the first night of camp, the campers are introduced to the activities that will be offered that week. Campers then gather by cabin outside the theater to sign up for activities for the week. Cabin counselors will be providing assistance to campers in the activity sign up process.
Each camper has a personalized sign up sheet with spots for the four different activity periods. They also have a sheet with their name printed on four stickers to give to the activity instructor when they sign up. Inside the theater, each activity instructor has their own station with their activity sign. These “stations” are arranged alphabetically around the room, so campers can easily find each activity. Sign up is divided into four rounds (one for each activity period). Each camper can only sign up for one activity per round. Since some activities are more popular than others (like waterskiing) or have less spaces available (like woodworking), campers should sign up for these activities in their first round. At the beginning of a round, the program director calls a group of cabins to go inside for sign up. The cabins are rotated throughout the session to ensure everyone has a chance to enter the activity sign up first.
Once campers enter the theater, they get in line in front of their chosen activity “station”. The activity instructor will then take one of the campers name stickers and place it on one of their attendance sheets. The activity instructor then gives the camper an activity name sticker to place on their personalized sign up sheet. If all the available spaces for an activity are taken before the camper gets to sign up, then the camper proceeds to another activity for that round. Once they have signed up for an activity, the campers leave the theater and return to their cabin's spot outside.
At the end of four rounds, a camper will have their activity sheet full and they are ready for their week of activities. This process will be repeated one or two more times during the remainder of the two or three week session. If a camper has concerns about their activity schedule, they should see the Program Director, Assistant Program Director, Boys Campus Head or Girls Campus Head.
AQUATIC: Canoeing, Kayaking, Paddleboarding, Sailing, Swimming, Wakeboarding, Waterskiing, Windsurfing
SPORTS: Archery, Baseball, Basketball, Fencing, Flag Football Golf, Lacrosse, Soccer, Tennis, Ultimate Frisbee, Volleyball, Yoga
ARTS: Ceramics, Dance, Jewelry Making, Photography, Stained Glass, Theater, Theater Tech, Ukulele, Visual Art, Woodworking
ADVENTURE: High Ropes, Low Ropes, Rock Climbing
ENVIRONMENTAL: Nature, Outdoor Living Skills
Activity Restrictions and Limitations
Campers are given the opportunity to choose their own activities. There are some restrictions on the participation in certain activities. There is a limit on the number of campers we can accommodate in each activity each week. While we want campers to participate in their favorite activities, we cannot guarantee that your child will be able to participate in a specific activity.
Each camper’s swimming ability will be evaluated on the opening day of a session. To participate in canoeing, kayaking, paddle boarding, sailing, wakeboarding, waterskiing, and windsurfing, a camper must complete or test out of Red Cross Learn-to-Swim Level 3. Campers are required to take swimming lessons until they complete or test out of Red Cross Learn-to-Swim Level 4. The specific requirements for Levels 3 and 4 are listed here.
A camper must be 10 years old or older to participate in rock climbing and the high ropes course and 12 years old or older to participate in stained glass.
Older Camper Outings
During each session, campers entering 9th, 10th or 11th grade in the fall of 2018 will leave camp for Older Camper Outings. Outing activities vary each summer and session and may include miniature golf, bowling, summer tubing, Portland Sea Dogs baseball game or the Yarmouth Clam Festival.
Wilderness Day and Overnight Trips
During each session, we offer a variety of elective out-of-camp trips. Activities include overnight camping, hiking, canoeing, kayaking, rock climbing, etc. Sometimes these trips include using the services of third- party vendors (ex. Sea kayaking). The offerings vary each summer and there are different trips for different age groups. If your child would like to participate in one of the overnight camping trips, they can bring their own sleeping bag or we can provide them with one. The necessary camping equipment such as a tent will also be provided. If they wish to participate in a hiking trip, they need to bring suitable shoes for hiking such as hiking boots (well broken in) or sturdy sneakers.
We welcome visits from parents after the first week of each session. Please contact the office at 207-894-9030 in advance to schedule your visit. This will ensure your child is in camp and not on an out-of-camp trip. Friends of campers under the age of 21 are not permitted to visit unless with parents. It is vital for us to know who has your permission to take your son/ daughter from camp for a visit while camp is in session (e.g.: to a nearby restaurant, store, etc.) or at the end of the session to take them home. This information is provided to us on the Camper Release Form.
Telephone calls are a challenging issue. We recognize, that as loving and caring parents, you miss your children, but telephone calls are counter- productive to the camp experience. One of the major benefits of camp attendance is for your child to gain independence. This can only happen when there is some separation between parent and child. The ability to maintain constant contact with your child will inhibit this. We cannot accept phone calls for campers. If any family needs to contact camp because of a personal emergency, we can be reached 24 hours a day 7 days a week at 207-894-9030.
We will be posting new photos every Saturday. You will receive an email on Saturday with an update on what is going on at camp and a link to the photos. The photos will be a representation of the week’s activities and does not necessarily include a photo of every camper. You can order any prints, gift items or high resolution files directly from SmugMug.
Letters from home are the most welcomed form of communication that a camper can get and are strongly encouraged. You may even send something before your child leaves home so they can get mail at the beginning of camp! Please write cheerful, informative letters that will reinforce the positive experience your child is having. Each camper will be encouraged to write at least one postcard home.
It is helpful if you can send pre-addressed stamped envelopes with your camper for them to write to you! Mail should be addressed to your child as follows:Camper’s Name, Cabin Name (if you know it)
51 Coughlan Cove Road
Raymond, ME 04071
For international campers, we can scan their letters and send them as an email attachment, if a camper prefers. They will be limited to one scan per day.
Parents may send faxes to their children if needed, limited to one per day. The fax number is 207-517-6220. Please put the child’s name on the fax.
Emails are printed once a day at 10:00 a.m. EST and distributed after lunch. Campers cannot send email. Each sender (parent, sibling, relative, friend) may send one email a day per child. To send an email to your child, go to your account. Near the bottom of your online account, click on Email under the Online Community and follow instructions. You may also create guest accounts for relatives or friends who wish to send one email per day to your child. To do this, go to the Guest Account link on your account and complete the required information.
Food, Candy and Gum
Food is not allowed in the camper cabins. Any food items, candy, gum, or silly string will be confiscated and not returned at the end of camp. If you visit your child while at camp, please do not purchase food items for them to take back to their cabin.
Packages are limited to one package per week per child. Please keep the size of your packages to a minimum as we have little storage space for packages. PLEASE DO NOT send packages with food, candy, or gum to your child at camp. Such items create litter, and attract ants and chipmunks in the cabins. It is our policy to have ALL packages opened in the office and any food or candy in the package will be confiscated and not returned at the end of camp.
Closing Activities and Pick Up Days
You are welcome to join us the Friday afternoon before closing day for:
- 3:30 p.m. Theatrical performance by our very own campers. Art Show ongoing in the afternoon in the lodge.
- 4:40 p.m. Slide show in the theater.
- 5:15 p.m. Dinner by the lake.
- Final Council Fire immediately following dinner. This is our recognition ceremony for the campers.
Parents traveling by car have two options available for picking up their children. Campers may leave with their parents Friday night or Saturday morning.
All campers that do not leave Friday night must be picked up on Saturday between 9:00 a.m. and 11:00 a.m.
Teen Leadership Program
This Parent Handbook and Forms also applies to the Teen Leadership Program, except Teen Leaders will not be participating in the whitewater rafting/ocean beach/ocean sailing Adventure Day and generally don’t participate in the regular camp program. However, they will be involved in some camp activities. The other exception from the Parent Handbook is they may bring to camp a limited amount of personal spending money (maximum of $50) for their out-of-camp trip.
The Teen Leaders will be taking a week long team building trip to Acadia National Park. The campers and staff will be tent camping on this trip and activities may include hiking, swimming, community service, etc. The regular Camp Clothing & Equipment List is the same for the Teen Leadership Program. They will also need the following items for their out-of-camp trip:
- Sleeping bag
- Waterproof Raincoat – not a poncho
- Suitable shoes for hiking – hiking boots (well broken in) or sturdy sneakers (not Vans or Converse brand sneakers)
- Pair of old sneakers that can and will get wet and muddy
- Pair of old jeans that can and will get wet and muddy
- Wool or synthetic winter hat
- Fleece jacket or pullover
- Fleece pants or synthetic fabric pajama pants
- Backpack with sturdy padded straps for day hike. School backpacks work great. Shoulder bags or drawstring gym bags do not work.
- 1 Medium sized duffel for packing 1 weeks worth of clothing for the camping trip to Acadia. (If the camper is international, we will provide a bag for them)
- 2 one liter water bottles
- Limited amount (maximum $50) of personal spending money is permitted, but not required for souvenir purchases
All of our staff have been selected based upon their genuine interest in working with children. Therefore, parents are not expected to tip our staff for their performance. If you would still like to pay a gratuity to our staff, we have established a staff gratuity pool. Please do not tip individual staff members. Your child’s successful experience at camp is the result of all staff working as a team. You may leave a tip on closing day in the office. If you are unable to attend on closing day, you can contact the office and we can charge your credit card on file to make a staff gratuity contribution on your behalf. The gratuity pool is then distributed to all staff at the end of the summer.
A refund by check or credit card will be issued, after the 2019 early registration period ends, for campers who have not registered and have a credit balance over $10. Refunds are made only in US dollars. Any credit balances from your 2018 account will be applied to your 2019 account for campers who register early for 2019.